EXHIBIT WITH US

Privacy Policy

ITALIAN FOOD EXHIBITION – GDPR Privacy Policy

T-press, committed to protecting your privacy, describes in this policy how we collect, use and store your personal data in accordance with the General Data Protection Regulation (GDPR) this policy applies to all interactions with www.itafoodexpo.com and related services T-press, located at [Your company address], is the controller of your data questions about this policy can be directed to [email protected]

Data collection

We collect personal data in a number of ways, including direct submissions during registration filling out contact forms through third-party sources for additional details and automated technologies tracking website usage the data we collect includes your name email address physical address telephone number job title company name dietary requirements areas of interest and electronic identifiers such as IP addresses we may also process payment information for exhibitions or purchases of services and photos or videos taken during during the event and may show attendees exhibitor data includes company profiles contact details product information marketing materials and VAT numbers all collected transparently and respecting data minimization

Use of Data

We use your personal data for various purposes vital to the operation of ITALIAN FOOD EXHIBITION managing registrations and access communicating event updates answering questions providing customer support sending optional promotional emails about future events or related services improving the website through usage data analysis processing payments securely analyzing event participation to understand attendee demographics for security purposes and for legal compliance all aimed at your best experience

Data Sharing

Your personal data may be selectively shared with the following categories of recipients never sold without your express consent to exhibitors after you have given them your consent by badge scanning or by explicitly choosing to share it with them to service providers who support event management website hosting payment processing email marketing IT services data analysis and legal authorities when required by law we diligently ensure that all service providers comply with GDPR standards via contracts

Data Retention

T-press only keeps your personal data for as long as necessary registration data is kept for three years after the event, unless you request earlier deletion marketing data is kept until you unsubscribe and financial data is kept as required by tax laws exhibitor data is kept for the duration of the business relationship and for compliance needs ensuring proper data lifecycle management

Your Rights

You have the following rights under the GDPR the right to access and review your data and request corrections or deletions the right to restrict the way your data is processed or to object to certain processing activities and the right to data portability to transfer your data to another controller you can also revoke any given consent easily at any time for example by unsubscribing by clicking on the unsubscribe link in the footer of an email and finally the right to lodge a complaint with a supervisory authority such as the Data Protection Authority regarding the processing of your personal data to exercise these rights contact us at [email protected]

Cookies and Tracking

The www.itafoodexpo.com uses cookies and similar tracking technologies to improve the user experience monitor website usage and improve website functionality you can manage your cookie preferences through your browser settings or by using the cookie banner located on our website read our separate Cookies Policy [link to cookie policy] for detailed information about specific cookies used their purpose and how to manage your cookie consent preferences

International Data Transfers

Your data may be transferred and processed to countries outside the European Economic Area (EEA) if such a transfer occurs T-press applies appropriate safeguards such as Standard Contractual Clauses approved by the European Commission to protect your data and ensure a level of protection in line with GDPR requirements

Data of Minors

We do not knowingly collect personal data from minors under the age of 16. If we become aware that we have collected data from a minor without parental consent, we will take steps to delete that data immediately.

Signal Scan

At ITALIAN FOOD EXHIBITION exhibitors may use badge scanners when you allow badge scanning you consent to the sharing of your registration details with that exhibitor you can opt out of badge scanning by informing our staff or the exhibitor at any time

Updates

This Privacy Policy may be updated periodically any changes will be posted on our website with the updated revision date if we make significant changes we will provide notice via the website or via email we encourage you to check this policy regularly to stay informed

Contact Details

For any questions or concerns about this policy or your data, please contact us at:

T-press
[Your company address]
[email protected]
[Your phone number]

This policy is effective from [Date] and demonstrates our commitment to safeguarding your privacy by aligning our practices with GDPR standards.

Privacy Policy for itafoodexpo.com

Last update: [Date – Update this every time you make changes!]

  1. Import

Welcome to itafoodexpo.com! We are committed to protecting your privacy and ensuring the security of your personal data. This Privacy Policy explains how we collect, use, share and protect your information when you visit our website. We comply with the General Data Protection Regulation (GDPR) and other applicable data protection laws.

  1. Data controller

The data controller responsible for your personal data is:

[Your organization name] (or your name if you run it as a sole proprietor)
[Your address]
[Your email address]
[Your phone number (Optional)]

If you have any questions or concerns about this Privacy Policy or our data practices, please contact us using the information above.

  1. What Personal Data We Collect

We collect the following types of personal data:

  • Contact Details: Name, email address, postal address, telephone number, company name (if applicable).
  • Account Information (If applicable): Username, Password, Profile Information.
  • Event registration information (if applicable): Name, email address, company, job title, dietary restrictions, accessibility needs.
  • Payment information (if applicable): Credit card details, billing address (securely processed through a PCI-DSS compliant payment processor).
  • Website Usage Data: IP address, browser type, operating system, referring website, pages visited, date/time of access, cookies (see our Cookie Policy below).
  • Contact Data: Records of your correspondence with us.
  • Marketing Preferences: Your choices about receiving marketing communications.
  • Exhibitor Data (If applicable): Name, email, website, social media links, company description, product information.
  • Photos/Videos (If available): Images or videos taken on the show, with your express consent.
  • Geolocation data (if available): If you use location-based services on our website or app.
  • Third Party Data: Information from partners, sponsors or publicly available sources (eg business directories).
  1. How we collect your personal data

We collect your personal data in the following ways:

  • Directly from you: When you sign up for an account, subscribe to our newsletter, register for an event, contact us with questions, or provide feedback.
  • Automatically: Through cookies and similar technologies when you visit our website.
  • From third parties: From our partners, sponsors, exhibitors (with your consent where required) and from publicly available sources.
  1. Purposes and legal basis for processing your personal data

We process your personal data for the following purposes:

Purpose

Legal Basis

To provide and manage your account (If applicable)

Contractual necessity (to fulfill our agreement with you)

To process your event registration (If applicable)

Contractual necessity (to fulfill our agreement with you)

To answer your questions and provide customer support

Legitimate interests (to provide effective customer service)

To send you our newsletter and marketing communications (If any)

Consent (you have expressly opted-in to receive these communications)

To improve our website and services

Legitimate interests (to analyze website traffic and user behavior to improve our services, balanced against your right to privacy)

To personalize your experience on our website

Legitimate interests (to provide a more relevant and engaging experience, balanced against your right to privacy)

To process payments (If applicable)

Contractual Necessity (to fulfill our agreement with you) and Legal Obligation (for tax and accounting purposes)

To comply with legal obligations (e.g. tax reporting)

Legal obligation

To protect our rights and interests (e.g. fraud prevention)

Legitimate interests (to protect our business from fraud and illegal activities, balanced against your right to privacy)

To promote the itafoodexpo event, including displaying photos/videos on our website/social media

Consent (you have expressly consented to the use of your image)

To promote exhibitors and their products (If applicable)

Consent (you have expressly consented to the use of images of the brand and their products on the website/social media) or legitimate interests (to promote the event and participating businesses)

To analyze user data on the website and measure effectiveness

Legitimate interests (to improve our website and services and to show customers/exhibitors proof of effectiveness, balanced against your right to privacy)

If we rely on legitimate interests, we have carefully balanced our interests with your rights and freedoms to ensure that your privacy is protected.

  1. Data Sharing and Disclosure

We may share your personal data with the following categories of recipients:

  • Service providers: Third party companies that provide services on our behalf, such as website hosting, email marketing, payment processing, analytics and customer support. Examples: [Specific provider names, e.g. Mailchimp, Google Analytics, Stripe]. These providers are contractually bound to protect your data and only use it for the purposes we specify. We have data processing agreements (DPAs) with these providers as required.
  • Exhibitors (If any): With your express consent, we may share your registration information with participating exhibitors so they can contact you for relevant information and offers.
  • Partners and Sponsors: If you participate in a promotion or contest co-sponsored by a partner, we may share your information with them, subject to their privacy policies (which you should review).
  • Legal Principles: We may disclose your personal data if required by law or in response to a valid legal request, such as a court order or subpoena.
  • Business transport: In the event of a merger, acquisition or sale of all or part of our assets, your personal data may be transferred to the acquiring entity in accordance with this Privacy Policy.
  1. International Data Transfers

Your personal data may be transferred to and processed in countries outside the European Economic Area (EEA) which may not have data protection laws equivalent to those of the EEA.

  • If we transfer your data outside the EEA, we will ensure that appropriate safeguards are in place to protect your data, including:
    • Standard Contractual Clauses (SCCs): We use SCCs approved by the European Commission to ensure that your data is protected to the same standards as in the EEA.
    • Adequacy decisions: We transfer data to countries that the European Commission has recognized as providing an adequate level of data protection.
    • Binding Corporate Rules (BCR): [If you have BCRs, describe them here.]
  •  
  1. Data Retention

We will retain your personal data for as long as necessary to fulfill the purposes for which it was collected, as described in this Privacy Policy or as required by law.

  • Contact Details: We will retain your contact details for [eg 2 years] after your last interaction with us.
  • Account Information (If applicable): We will retain your account information for as long as your account is active and for [e.g. 1 year] after your account is closed.
  • Event registration information (if applicable): We will retain your registration information for [eg 3 years] after the event.
  • Payment information (if applicable): We will keep your payment details for as long as required by law for tax and accounting purposes (usually [eg 7 years]). We do not store your full credit card details. processed securely by our payment processor.
  • Newsletter registration data: We will retain your email address until you unsubscribe from our newsletter.
  • Website Usage Data: We will retain website usage data for [e.g. 13 months] for analysis purposes.
  • Exhibitor Data (If applicable): We will retain your data for [period] after the event.

After the retention period, we will securely delete or anonymize your personal data.

  1. Your rights

You have the following rights regarding your personal data:

  • Access right: You have the right to request access to your personal data that we hold.
  • Right of rectification: You have the right to request that we correct any inaccurate or incomplete personal data we hold.
  • Right to deletion (“Right to be forgotten”): You have the right to request that we delete your personal data, under certain circumstances.
  • Right to restriction of processing: You have the right to request that we restrict the processing of your personal data under certain circumstances.
  • Right to data portability: You have the right to receive your personal data in a structured, commonly used and machine-readable format and to transmit it to another controller.
  • Right to object: You have the right to object to the processing of your personal data under certain circumstances.
  • Right to withdraw consent: If we process your personal data based on your consent, you have the right to withdraw your consent at any time.
  • Right to lodge a complaint: You have the right to file a complaint with a supervisory authority (e.g. the Italian Data Protection Authority – Garante per la protezione dei dati personali) if you believe that we have violated your rights under the GDPR.

To exercise these rights, please contact us at [Your Email Address] or [Your Postal Address]. We will respond to your request within [Number] days. We may ask you to provide proof of your identity before we process your request.

  1. Cookie policy

We use cookies and similar technologies on our website to improve your browsing experience, personalize content, analyze website traffic and provide targeted advertising (if applicable).

What are cookies?

Cookies are small text files that are stored on your computer or mobile device when you visit a website.

Types of cookies we use:

Cookie name

Purpose

Supplier

Expiry date

[Cookie name 1]

[Description of purpose, e.g., “Stores the session ID”]

[Provider Name]

[Expiration date, e.g., “Session cookie (deleted when browser is closed)”]

[Cookie Name 2]

[Description of purpose, e.g. “Monitors website traffic”]

[Google Analytics]

[Expiration date, eg “2 years”]

[Cookie Name 3]

[Description of purpose, e.g., “Remembering your language preference”]

[itafoodexpo.com]

[Expiration date, eg “1 year”]

Cookie categories:

  • Strictly necessary cookies: These cookies are necessary for the website to function properly. They cannot be disabled.
  • Performance/Analytics Cookies: These cookies allow us to analyze website traffic and user behavior to improve our website.
  • Functionality cookies: These cookies allow us to remember your preferences and provide a personalized experience.
  • Targeting/advertising cookies (if any): These cookies are used to display relevant advertisements based on your browsing history.

How to manage your cookie preferences:

You can manage your cookie preferences through your browser settings. Most browsers allow you to block or delete cookies. You can also use third-party cookie management tools. Please note that blocking or deleting cookies may affect your browsing experience and some features of our website may not work properly.

  • [Link to instructions for common browsers – e.g. Chrome, Firefox, Safari]

By continuing to use our website, you consent to the use of cookies as described in this Cookies Policy. [Or, even better: By clicking “Accept” on our cookie banner, you consent to our use of cookies]

  1. Data Security

We take appropriate technical and organizational measures to protect your personal data from unauthorized access, use, disclosure, modification or destruction. These measures include:

  • Encrypt sensitive data (eg payment details) using SSL/TLS.
  • Firewalls to protect our servers from unauthorized access.
  • Access controls to restrict access to personal data to authorized personnel only.
  • Regular security assessments and vulnerability scans.
  • Training employees on data protection best practices.
  • Physical security measures to protect our data centers.
  • [Add other security measures specific to your organization]

However, please be aware that no method of transmission over the Internet or method of electronic storage is completely secure. Therefore, we cannot guarantee the absolute security of your data.

  1. Links to other websites

Our website may contain links to other websites. We are not responsible for the privacy practices of these websites. We encourage you to read the privacy policies of any website you visit.

  1. Changes to this Privacy Policy

We may update this Privacy Policy from time to time. We will post any changes on our website and, if the changes are material, we will notify you by email. Please check this page regularly for the latest version of our Privacy Policy.

  1. Contact us

If you have any questions or concerns about this Privacy Policy, please contact us at:

[Your organization name]
[Your address]
[Your email address]
[Your phone number (Optional)]